SharePoint versioning is genuinely useful – every edit gets its own recoverable snapshot – but nobody ever prunes it by default. A library with hundreds of edits per file over a few years can be carrying gigabytes of version history nobody’s looked at, pushing storage usage up and query performance down. Cleaning it up periodically […]
How to Delete File and List Versions in SharePoint: Quick Overview Read More »
Multi-Factor Authentication (MFA) requires two or more verification factors before granting access – something you know (password/PIN), something you have (phone, security token), and something you are (biometrics). Combining factors means a stolen password alone isn’t enough to get in. In this post: Why it matters · Before you set it up · Not all
Multi-Factor Authentication (MFA) Options for Microsoft: What You Need to Know Read More »
Shareable links are convenient right up until nobody remembers who they went to. A view-only or edit link created for a one-time external review doesn’t expire on its own unless you set it up that way, and over time a library can accumulate links that are still technically live long after anyone needed them. Removing
How to Remove SharePoint File Shared Links: Approach Overview and Sample Implementations Read More »
A reference set of PowerShell cmdlets for day-to-day SharePoint administration – site/list management, users and permissions, metadata reporting, and on-prem backup/restore. Covers both PnP PowerShell (recommended for Online and on-prem alike) and the native SharePoint Online module. In this post: Setup and connecting · Connecting unattended, for scheduled scripts · Site collection and site management
SharePoint PowerShell Commands: Common Snippets Read More »
SharePoint Retention Period is a policy-driven feature, part of Microsoft Purview, that controls how long content is kept before it’s deleted or archived. It’s how you actually enforce a retention rule instead of relying on someone remembering to clean up old files. In this post: The three pieces · Why it matters · Retention labels
SharePoint Retention Period: What You Need to Know Read More »
SharePoint’s built-in Copy Files feature moves or duplicates files between libraries – same site or across sites – without needing a third-party tool. It’s the right call for routine content distribution; whether it’s the right call for a bulk migration is a different question, covered below alongside the automated alternatives. In this post: What affects
SharePoint Copy Files: Everything You Need to Know Read More »
SharePoint’s audit trail tracks who accessed, changed, shared, or deleted content, and when. It’s what you actually pull up when someone asks “who touched this file” or an audit needs a record of access history. In this post: Four ways to get at it · Which -Operations value to actually use · Pulling more than
SharePoint Audit Trail: What You Need to Know Read More »
Exporting a list of inactive users is mostly a housekeeping task – unused accounts are a security and licensing cost, and this is how you actually find them instead of guessing. In this post: Via PowerShell · Via the admin center (no scripting) · Third-party tools · LastSignInDateTime is lying to you, a little ·
Exporting Inactive Users in SharePoint: What You Need to Know Read More »
SharePoint keeps every prior version of a file, but the built-in UI only shows you version history one file at a time. If you need it for an audit, a bulk export, or to check who changed what across a whole library, you’re pulling it with a script instead of clicking through the interface. Three
Extracting SharePoint File Version History Using PowerShell Read More »
Worth a direct correction before anything else: the “indexed column” PowerShell example that circulates for this topic (`Set-PnPListItem` with a value) doesn’t create an index at all – it just sets a field’s value on one item, something entirely different. This post covers the real mechanism for indexing a column, the real cap that mechanism
How to Avoid List Throttling in SharePoint Read More »
