SharePoint versioning is genuinely useful (every edit gets its own recoverable snapshot) but nobody ever prunes it by default. A library with hundreds of edits per file over a few years can be carrying gigabytes of version history nobody’s looked at, pushing storage usage up and query performance down. Cleaning it up periodically is routine
How to Delete File and List Versions in SharePoint: Quick Overview Read More »
Multi-Factor Authentication (MFA) requires two or more verification factors before granting access. Something you know (password/PIN), something you have (phone, security token), and something you are (biometrics). Combining factors means a stolen password alone isn’t enough to get in. In this post: Why it matters · Before you set it up · Not all MFA
Multi-Factor Authentication (MFA) Options for Microsoft: What You Need to Know Read More »
Microsoft OneDrive and Google Drive both do cloud storage, sync, and file collaboration well. The real difference is which ecosystem they’re built around, and that decides more of the day-to-day experience than the storage specs do. In this post: OneDrive: key features · Google Drive: key features · Prerequisites · Integrations · Enterprise admin controls
OneDrive vs. Google Drive: Which One Should You Use? Read More »
Shareable links are convenient right up until nobody remembers who they went to. A view-only or edit link created for a one-time external review doesn’t expire on its own unless you set it up that way, and over time a library can accumulate links that are still technically live long after anyone needed them. Removing
How to Remove SharePoint File Shared Links: Approach Overview and Sample Implementations Read More »
Worth a direct correction before anything else: the “one work or school account per device” limit that gets repeated for OneDrive sync is genuinely outdated. Current OneDrive sync supports one personal account plus up to nine work or school accounts simultaneously on the same Windows device (macOS is more restrictive, limited to one business account
SharePoint Sync Limitations: What You Need to Know Read More »
SharePoint Retention Period is a policy-driven feature, part of Microsoft Purview, that controls how long content is kept before it’s deleted or archived. It’s how you actually enforce a retention rule instead of relying on someone remembering to clean up old files. In this post: The three pieces · Why it matters · Retention labels
SharePoint Retention Period: What You Need to Know Read More »
SharePoint’s built-in Copy Files feature moves or duplicates files between libraries (same site or across sites) without needing a third-party tool. It’s the right call for routine content distribution; whether it’s the right call for a bulk migration is a different question, covered below alongside the automated alternatives. In this post: What affects copy time
SharePoint Copy Files: Everything You Need to Know Read More »
SharePoint and OneDrive both run on the same underlying storage, but they’re built for different jobs. SharePoint for shared team/organizational content, OneDrive for individual work. Mixing them up is the most common source of “why can’t my team find this file” complaints. In this post: What happens when someone leaves · Extending the 30-day window
SharePoint and OneDrive: Everything You Need to Know Read More »
If you’ve ever had to juggle separate APIs for Outlook, SharePoint, Teams, and Azure AD just to build one integration, Microsoft Graph is the fix for that specific headache. One endpoint, one auth model, most of Microsoft 365 behind it. Here’s what it actually covers, how to authenticate against it properly, and where people usually
Microsoft Graph: Everything You Need to Know Read More »
“SharePoint Administration” covers a wider scope than most overviews of it actually describe. It’s not one role but a delegated Entra ID role with a specific, bounded scope, a dedicated admin center, and, as of 2026, a genuinely current governance layer on top of both that most administrators haven’t fully explored yet. This post skips
What you need to know about SharePoint Administration Read More »
